Federal Government Partners with SMS, Smart Storage, and Sony for Email Record Keeping Solution

Strategic Insights -

The US Federal Government faces an enormous compliance issue after a 1997 court ruling stating that electronic files, including emails, constitute federal records and must be kept in their original form. In response, SMS(R) Data Products Group, Inc., Smart Storage(R), Inc., and Sony(R) Electronics, Inc. have joined forces to create @CD-Rkive, a solution that allows agencies to identify, schedule, and archive federal record emails with all attachments in their original electronic form. @CD-Rkive uses indelible CD-R media, ensuring the integrity of the electronic record and compliance with relevant regulations.

Key Takeaways:

  • @CD-Rkive is a solution to the Federal Government's email record keeping and archiving dilemma, created in partnership with SMS, Smart Storage, and Sony.
  • The solution mimics the paper document flow currently in use throughout government agencies, using standard email packages such as Netscape, Microsoft, or Eudora.
  • @CD-Rkive is scalable from workgroup to enterprise and uses indelible CD-R media to guarantee the integrity of the electronic record.
  • The solution is less expensive than current non-compliant storage methods, with prices starting at under $5,000.
  • @CD-Rkive is compliant with the Federal Records Act, DOD 5015.2 Std., NARA 94-04, and NARA 98-02.
  • Smart Storage is a market leader in providing innovative, network CD and DVD storage software for accessing and recording information across Windows 95, Windows NT, NetWare, and UNIX environments.
  • Sony is a leader and creator of CD-ROM technology, and SMS has been a leader in storage subsystems for over 20 years.

Statistics:

  • The Federal Government faces an enormous compliance issue after the 1997 court ruling ().
  • Prices for @CD-Rkive start at under $5,000 ().
  • @CD-Rkive is scalable from workgroup to enterprise ().

Sources:

  • SMS Data Products Group, Inc. (SMS)
  • Smart Storage, Inc. (Smart Storage)
  • Sony Electronics, Inc. (Sony)
  • Federal Records Act (FRA)
  • DOD 5015.2 Std.
  • NARA 94-04
  • NARA 98-02
  • GSA Contract number GS-35F-3267D (SMS)